How do I prevent my report from printing off the edge of the page?
Posted by Dustin Taylor on 17 May 2013 03:36 PM

Author: Ed Moffatt

Depending on the type of printer, your operating system, and the drivers loaded, the actual printing of reports may shift somewhat to the left, right, top, or bottom when being printed onto paper. As a result, depending on your specific hardware setup, information on the "edges" of some reports may be "chopped off" and not print on the printed page.

To fix this in PracticeStudio, Offset Values may be set to adjust exactly where PracticeStudio tells your printer to print the final report image.  This can be done using one of two methods, described below.

Solution 1 - Adjust Printer Mappings
Printer mappings are a "global" setting that affect multiple reports.  The "Default" printer mapping is used by most reports, and adjusting the offsets for this mapping is described below.

  1. Open the Report Template Designer by clicking the Application Button -> Reports -> Report Template Designer
    App Menu

  2. Select Printer Mappings, then Default (or whichever mapping you would prefer to adjust), then Edit, then you may adjust the X and Y Offset values.
    Adjust offsets
  3. The values are in inches, and a negative may be entered by clicking in the value and the pressing the "-" (minus) key. The X Offset controls left/right adjustment, with a negative value moving the report to the left, and a positive value moving the report to the right.  The Y Offset controls the up/down adjustment, with a negative value moving the report up, and a positive value moving the report down. 
    Example:  If your report is chopping off the leftmost part of the page, an initial X Offset setting of "0.150" is usually a good place to start.
     
  4. Print the report and observe the results of your adjustment. Make additional adjustments as needed until the report fits within the print margins of your printer setup.

Solution 2 - Adjust Specific Report
Offset adjustments may also be made to individual reports.  This will prevent adjusting unaffected reports unnecessarily.  

  1. Open the Report Template Designer by clicking the Application Button -> Reports -> Report Template Designer
    App Menu

  2. Select the "+" next to Reports, then navigate to the report template in question (in this case, Aged Analysis).  Note you are selecting the report template beneath the report itself (i.e. the innermost "Aged Analysis Report", which is shown as selected in the image below).  Once the template is selected, you may adjust the X and Y Offset values.
    Adjust offsets
  3. The values are in inches, and a negative may be entered by clicking in the value and the pressing the "-" (minus) key. The X Offset controls left/right adjustment, with a negative value moving the report to the left, and a positive value moving the report to the right.  The Y Offset controls the up/down adjustment, with a negative value moving the report up, and a positive value moving the report down. 
    Example:  If your report is chopping off the leftmost part of the page, an initial X Offset setting of "0.150" is usually a good place to start.
     
  4. Print the report and observe the results of your adjustment. Make additional adjustments as needed until the report fits within the print margins of your printer setup.
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